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Can someone give me the sample letter to prove annual leave for my employer. Thank you very much!

[quote="tywang2006"]Can someone give me the sample letter to prove annual leave for my employer. Thank you very much![/quote]

This is what I have got. Maybe this will help you and others.

To Whome It May Concern
Subject: UK Absences for Mr.XXX for last 5 years

Dear Sir / Madam,
This is to confirm that Mr XXX is a full time and permanent employee of CompanyXYZ UK since 02 Jan 2007.
Following are his list of absences from the company in UK for last 5 years and purpose which includes his work related absences and annual holidays. During all of these absences he was paid full time in the UK.
From - To - Purpose
16 Jan 2010 - 21 Jan 2010 Training at Head Office
07 May 2011 - 27 May 2011 Annual Paid Holidays
17 Apr 2012 - 02 May 2012 Annual Paid Holidays

Should you require any further information please feel free to contact us.

Yours faithfully,
XXX
HR XX

tywang2006 wrote:Can someone give me the sample letter to prove annual leave for my employer. Thank you very much!

- I am sure this should work but you could be receiving more templates from other forum users. This below letter is an example as how your company will justify your absence (holidays)


- Need to be Company Letter headed sheet
- TO address
- Date
- Dear Sir/ Madam
- Re: Your full name (Mr.X)
- Mr.X is employed as an accountant (your designation) within the company, he commenced working with us on (Date) on a full time permanent contract

-He has requested annual leave from (From date - To date) to visit Europe for a holiday, he will return to work on (return date). The above dates comes under his annual holidays and are paid annual leave

- Please do not hesitate to contact me if you require any further information.

Yours faithfully

(HR or administrator signature)

- This should be it


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-- Incase if you want to request your previous employer,

-- Due to the changes in the rules (April 2013) for UK work visa holders in the Tier 1 General category which I come under, employees are requested to submit an absence leave letter from their holidays visited abroad justifying its a paid holiday.

FYI, while I was employed in your company I have visited abroad 5 times (Eg:) and all those 5 visits comes under my allocated annual holidays and were paid holidays. The dates are below for your reference

- 4 DEC 2009 - 12 DEC 2009
- 5 Oct 2010 - 14 Oct 2010
etc etc

As per the requirement by UK immigration authority, all PAID ANNUAL LEAVE has to be mentioned in the companys letter as PAID.

I am enclosing the relevant flight/ train ticket for your reference as well.

please let me know if you have any questions and I look forward to hearing from you.


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I hope this helps

Thanks. Though I would not go so far as to call such people Sir/Madam.

Sir is a honorary title in the UK (as in Sir Richard)

I'm sure they look at our letters and feel even more important, important enough to make more rules.

I'd prefer a rather more vague "To whome it may concern", but that's just me.

Dear Sir/Madam is the standard form of address in correspondence when the surname or gender isn't known. However, I agree that in this case 'To whom it may concern' would be fine.